Executive Assistant / Team Secretary

Job Title: Executive Assistant / Team Secretary
Job Reference: TL/HQ00054432

Location: Hammersmith
Job Type: Permanent

£35000 - £40000 per annum, Benefits: + Great Benefits
Sector: Admin & Secretarial

Posted 12 days ago

Executive Assistant / Team Secretary required for a great company with an amazing culture in the Hammersmith area, Up to £40,000 + Benefits

This is a hands-on role that has a broad reach of stakeholders (both internal and external). As Executive Assistant / Team Secretary, you will support the executive team which consists of the CEO, Finance Director, Chief Operating Officer, HR Director and Sales Director.
Executive Assistant / Tea, Secretary Duties:

Arranging Meetings on behalf of Executive Team

Arranging all travel arrangements on behalf of the company, executive team and wider organisation using the most costs effect way of booking.  i.e., direct, via suppliers etc.

Booking of accommodation and negotiation of hotel rates for the business

Diary management

Meeting and greeting visitors

Devising and maintaining office systems

Producing documents, briefing papers, reports and presentations on behalf of the executive team.

Preparing meeting agendas

Setting up and maintaining electronic filing systems

Maintain a strong relationship with key departments, IT, sales, HR Finance etc.

Be the key contact with the Offices

Organising office moves and layout design

Arrangement all social events

Preparing quarterly, monthly reports

Be responsible for the expenses of the Executive team.

Ideal Background Required:  

3 Years plus experience of supporting an executive team of directors

Ability to prioritise work loads

Ability to multi task

Strong IT skills including Excel and PowerPoint

Ability to develop presentation slides for the board and Executive team

Strong Administrative skills

Excellent customer facing skills

Ability to develop relationships quickly

Strong time Management skills



Confidentiality at all times

You will also need to have the ability to develop and build rapport quickly and a great sense of humour!


Trevor  Lee


Trevor Lee

Managing Director

Having been in recruitment for 15 years, in 2006 I decided to form Jenrick Commercial (a new division of The Jenrick Group) and I have to say, it’s been one hell of a ride. Recruitment has changed drastically over the last 15 years, however, I’ve learnt that if you keep things simple, work hard, be honest and really understand your clients and candidates then you will do well.

My loves in life are my wife (Miriam) and my son (Toron). I’ve been married for nearly 20 years, so I was snapped up early (my wife clearly has good taste – or at least I like to think so!).

Related Industry Insights

How 2018 unfolded for Jenrick Commercial and our prediction for 2019

2018 wasn’t a particularly straightforward year for many businesses around the UK, however despite this 2018 was another steady year for us as a business. We saw our business thrive and peak in 2017, with it being our best year ever, and 2018 saw us level on par with that. So for us as a business having this continuity in strength was reassuring and gave us confidence despite the media advertising otherwise due to Brexit.


In Quarter 4 we did see the usual reduction of volume of candidate’s applications. We do find this to be the norm prior to Christmas, many candidates often put aside looking for a new role in November until the New Year so this wasn’t a surprise. Although we did see a lull in candidate movement at the back end of the year, a point to note is that not one candidate we spoke to advised that they were staying put until after Brexit.


What has been a surprise is that normally we do see higher response of volume on applications and candidates looking for work at this point of the year, following the theme ‘New year, new career’, however applications have been far lighter compared to the start of 2018. This highlights that the war on good, quality talent is becoming even more difficult.


On the flip side the volume of new jobs has been very steady, even rising slightly, since Jan 1st. This is based on our client growth as well as the strong relationships we have formed with our current clients – around  91% of our business is referred of repeat. January and February have been a great start to the year with both placement of permanent and contract positions increasing so we are seeing no slow down with new business.


Where’s the future at?


It goes without saying that Brexit will no doubt shape and define where the market goes. The likelihood is increasing that we will extend the negotiations and not leave as planned on the 29th March. While we are unsure as to how long the delay will be, it could dominate through to the end of 2019 meaning a steady and cautious, if not unpredictable, year.


Whatever the outcome is; a deal as planned, a delayed deal or even a no deal then we do foresee the market to the cautious throughout 2019. Obviously the sooner the decision is made then the more likely it will be that we will see stability in our industry and the overall market conditions of the UK bringing confidence back in and normality taking hold.


As most of our clients tend to sit within either; Technology, Professional Services, Financial Services we definitely haven’t seen any change with new opportunities, however the market is all around confident and if confidence is high then opportunity will flow.


If you are looking for exceptional staff or your next career move then contact us on 01932 230868 or commercial@jenrick.co.uk

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Jenrick Commercial - From strength to strength

2017 was our busiest year since we started trading over 11 years ago.  However, as the business has grown our levels of service to our clients and candidates has been maintained at the highest levels. Jumping back to 2016 when we closed on a record year when, we thought the market had peaked – 2017 only went and continued in the same fashion and superseded our expectations. We saw our business increase by 153% from 2016. The experience we have gained through these busy times has set us apart from a lot of other companies which is why we retain the vast majority of our clients and see candidates making us the first choice to help them find exceptional jobs.

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